The Trello Alternative
A Trello alternative where every card belongs to a customer.
Trello is a quick way to put work on a board. Once the cards are customer orders, tickets or jobs, the board needs to know who the customer is and tell them when things move. BaseCloud runs orders, tickets and processes on a Kanban board inside the CRM, so each card sits on a client record with their calls, messages and invoices.
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A card is only a card
Trello has no customer record, so the calls, emails and invoices behind a card are somewhere else.
Automation is capped
Trello Standard includes 1,000 automation runs a month for the whole workspace.
More views cost more
Table, calendar, timeline and dashboard views start on the Premium plan.
Boards on the client record
What a Trello alternative adds when the work is for customers
The same drag-and-drop board
One column per stage, a count on each column and cards you drag forward. Choose up to ten fields to show on a card, from order value and due date to the owner and the delivery note.
A list view when you need one
Switch the board to a list to sort it, total a value column, edit many rows at once and export to CSV. Search and filters apply to both views.
Automation with no monthly limit
A workflow starts when a card moves and texts, WhatsApps or emails the customer. Workflows have no monthly run limit and no fee per task. You pay only for the messages, calls and AI they use.
The rest of the job in one place
Call the customer from the record, send the quote, get it signed and raise the invoice without opening another tool.
Compare
Trello features against BaseCloud
Both columns come from each vendor's own published plan pages in October 2026. Trello is its Standard plan at $5 a user a month billed annually.
| Capability | BaseCloud | Trello (Standard) |
|---|---|---|
| Kanban boards | Yes | Yes |
| Custom fields on every card | Yes | Yes |
| Workflow automations | Yes | Yes |
| Automations with no monthly limit | Yes | No |
| Files on the card | Yes | Yes |
| List view of the same board | Yes | No |
| Reporting dashboards | Yes | No |
| Client records with contact history | Yes | No |
| Built-in phone calling and recording | Yes | No |
| Two-way texting and WhatsApp | Yes | No |
| Quotes and invoices | Yes | No |
| Native document signing | Yes | No |
| Done-for-you onboarding | Yes | No |
| Add-on marketplace (Power-Ups) | No | Yes |
| Free plan | No | Yes |
Questions
Trello alternative questions, answered
Is BaseCloud cheaper than Trello?
No, not as a board on its own. Trello has a free plan and Standard is $5 a user a month. BaseCloud is a full CRM sold per package: Foundation is $583 a month billed yearly for up to 5 users, with the phone system, texting, WhatsApp, quotes, invoices and boards included. It makes sense when you would otherwise pay for a CRM and a board tool. See pricing.
When should I stay with Trello?
If your boards are for personal tasks or internal projects that have nothing to do with a customer, Trello is simpler and cheaper. BaseCloud boards are built on client records, so every card belongs to a client.
What does BaseCloud not have that Trello does?
The Power-Ups marketplace, a free plan and free-form checklists that differ from card to card. A BaseCloud card holds the fields you define for the whole board, including tick boxes, files, dates and users.
Can I move my Trello boards across?
There is no one-click Trello importer. You create a table with matching columns, then add the open cards by hand or put them in a Google Sheet and let a workflow add them row by row.
Put your board on the client record
Start a seven-day trial, or show us your current board and we’ll set up the same stages in BaseCloud.