Free Calculator
Software stack cost calculator: your tools against one all-in-one CRM.
A CRM, a signing tool, a texting tool, a phone system, and one more to pass data between them. Each price looks small on its own. Pick the tools you pay for, set your team size, and see what the same work costs in BaseCloud.
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Add up what your tools cost today
Three steps: set your team size, pick the tool you use for each job, and read the result. The prices are filled in, and you can change any of them to match your own invoice.
2Your tools today
Pick the tool you use for each job. Change a price or a seat count to match your own invoice.
- $0
- $3,675per technician
ServiceTitan does not publish this price, so it is a reported figure. The source reports $245 to $300 for Starter; we use the low end.
- $675per user
- $399for the team
Podium does not publish this price, so it is a reported figure.
- $0
- $69for 2,000 tasks
- $0
Your tools, a month$4,818
BaseCloud
One package, picked for your team size
$1,083 a month, billed yearly
- Package
- Growth
- Onboarding
- $1,500 once. Waived on a two-year commitment.
Included in every package
3What it comes to
For a team of 15, BaseCloud costs $43,326 less than your tools in the first year, and $132,978 less over three years.
| A month | First year | Three years | |
|---|---|---|---|
| Your tools | $4,818 | $57,816 | $173,448 |
| BaseCloud | $1,083 | $14,490 | $40,470 |
| BaseCloud costs | $3,735 less | $43,326 less | $132,978 less |
What each costs a month as your team grows
Tools charged per seat climb with every hire. BaseCloud steps up as you add users, then stops rising at the package with unlimited users.
- Your tools $4,818
- BaseCloud $1,083
- for a team of 15
See the figures as a table
| Team size | Your tools, a month | BaseCloud, a month |
|---|---|---|
| 5 people | $1,918 | $583 |
| 10 people | $3,368 | $1,083 |
| 15 people | $4,818 | $1,083 |
| 25 people | $7,718 | $2,499 |
| 50 people | $14,968 | $2,499 |
These figures are estimates, not a quote. Vendors change their prices, and what you pay depends on your plan, contract and usage, so confirm current pricing with each vendor. Prices are in US dollars a month at today's rates, on annual billing where the vendor offers it, checked in October 2026. Some vendors do not publish prices; theirs are reported figures, marked under the tool, and your quote may differ. Tools charged per seat start with a seat for everyone; change the number if only some of your team need one, and the chart keeps that share as the team grows. Call minutes and text messages are left out on both sides unless you add your own estimate.
2Your tools today
Pick the tool you use for each job. Change a price or a seat count to match your own invoice.
- R22,275per seat
HubSpot bills in US dollars ($90), converted here to rand. HubSpot also requires a one-time R24,750 onboarding fee, counted in the first year.
- R0
- R11,145per user
DocuSign bills in US dollars ($45), converted here to rand.
- R0
- R0
- R1,139for 2,000 tasks
Zapier bills in US dollars ($69), converted here to rand.
- R0
Your tools, a monthR34,559
BaseCloud
One package, picked for your team size
R8,333 a month, billed yearly
- Package
- Growth
- Onboarding
- R7,500 once. Waived on a two-year commitment.
Included in every package
3What it comes to
For a team of 15, BaseCloud costs R331,968 less than your tools in the first year, and R961,404 less over three years.
| A month | First year | Three years | |
|---|---|---|---|
| Your tools | R34,559 | R439,458 | R1,268,874 |
| BaseCloud | R8,333 | R107,490 | R307,470 |
| BaseCloud costs | R26,226 less | R331,968 less | R961,404 less |
What each costs a month as your team grows
Tools charged per seat climb with every hire. BaseCloud steps up as you add users, then stops rising at the package with unlimited users.
- Your tools R34,559
- BaseCloud R8,333
- for a team of 15
See the figures as a table
| Team size | Your tools, a month | BaseCloud, a month |
|---|---|---|
| 5 people | R12,279 | R4,166 |
| 10 people | R23,419 | R8,333 |
| 15 people | R34,559 | R8,333 |
| 25 people | R56,839 | R20,833 |
| 50 people | R112,539 | R20,833 |
These figures are estimates, not a quote. Vendors change their prices, and what you pay depends on your plan, contract and usage, so confirm current pricing with each vendor. Prices are in rand a month at today's rates, without VAT, on annual billing where the vendor offers it, checked in October 2026. Most of these tools bill in US dollars, so their rand price moves with the exchange rate above. Some vendors do not publish prices; theirs are reported figures, marked under the tool, and your quote may differ. Tools charged per seat start with a seat for everyone; change the number if only some of your team need one, and the chart keeps that share as the team grows. Call minutes and text messages are left out on both sides unless you add your own estimate.
Worked examples
What three common stacks cost
For a team of 15, ServiceTitan, DocuSign, Podium and Zapier come to $4,818 a month. BaseCloud is $1,083 a month for the same team, billed yearly. The first-year column counts every required setup fee, including BaseCloud's onboarding.
| Stack | Team | Tools a month | BaseCloud a month | BaseCloud in the first year |
|---|---|---|---|---|
| Home servicesServiceTitan Starter, DocuSign Business Pro, Podium Core and Zapier Team | 5 people | $1,918 | $583 | $14,526 less |
| 15 people | $4,818 | $1,083 | $43,326 less | |
| 30 people | $9,168 | $2,499 | $78,526 less | |
| Sales teamHubSpot Sales Hub Professional, DocuSign Business Pro, RingCentral RingEX Core and Zapier Team | 5 people | $844 | $583 | $3,138 less |
| 15 people | $2,394 | $1,083 | $15,738 less | |
| 30 people | $4,719 | $2,499 | $26,638 less | |
| Small officeZoho CRM Professional, DocuSign Standard, Quo (OpenPhone) Starter and Xero Growing | 5 people | $399 | $583 | $3,702 more |
| 15 people | $1,079 | $1,083 | $1,542 more | |
| 30 people | $2,099 | $2,499 | $6,302 more |
A seat for every person on per-seat tools. Usage such as call minutes and text messages is left out on both sides.
Worked examples
What two common stacks cost
For a team of 15, HubSpot, DocuSign and Zapier come to R34,559 a month. BaseCloud is R8,333 a month for the same team, billed yearly. The first-year column counts every required setup fee, including BaseCloud's onboarding.
| Stack | Team | Tools a month | BaseCloud a month | BaseCloud in the first year |
|---|---|---|---|---|
| Sales teamHubSpot Sales Hub Professional, DocuSign Business Pro and Zapier Team | 5 people | R12,279 | R4,166 | R114,608 less |
| 15 people | R34,559 | R8,333 | R331,968 less | |
| 30 people | R67,979 | R20,833 | R583,008 less | |
| Small officeZoho CRM Professional, DocuSign Standard and Xero Standard | 5 people | R5,066 | R4,166 | R3,302 less |
| 15 people | R13,816 | R8,333 | R58,302 less | |
| 30 people | R26,941 | R20,833 | R65,802 less |
A seat for every person on per-seat tools. Usage such as call minutes and text messages is left out on both sides. Dollar prices are converted at R16.50 to the dollar, and all prices are without VAT.
Why it adds up
Why a stack of tools costs more as you grow
Every hire is another seat
HubSpot is $90 per seat, DocuSign is $45 per user and ServiceTitan is $245 per technician a month. Each person who needs a seat adds to the bill from their first day.
Each tool bills on its own
Five tools means five renewals, five price lists and five support desks. No single invoice shows you the total.
You pay to join them up
The tools do not share a client record, so you pay Zapier to copy data between them. Its Team plan starts at $69 a month for 2,000 tasks, and the price rises as you run more.
Why it adds up
Why a stack of tools costs more as you grow
Every hire is another seat
HubSpot is R1,485 per seat, Pipedrive is R974 per seat and DocuSign is R743 per user a month. Each person who needs a seat adds to the bill from their first day.
Each tool bills on its own
Five tools means five renewals, five price lists and five support desks, most of them billed in dollars. No single invoice shows you the total.
You pay to join them up
The tools do not share a client record, so you pay Zapier to copy data between them. Its Team plan starts at R1,139 a month for 2,000 tasks, and the price rises as you run more.
One client record
What BaseCloud does for each job
Every BaseCloud package includes every feature, so none of these is an add-on. Where a separate tool still earns its place, we say so.
Instead of HubSpot, Salesforce, Pipedrive, Zoho CRM or GoHighLevel
CRM
Client and contact records, pipelines, custom fields, report dashboards and two-way email sync are the core of every package.
See how it works: crm in BaseCloudInstead of ServiceTitan or Housecall Pro
Field service software
Client records, the calendar, a pricebook, quotes and invoices live in the same CRM as your calls and texts.
BaseCloud does not track trucks or stock. Teams that need GPS dispatch or inventory keep their field service software for that.
See how it works: field service software in BaseCloudInstead of DocuSign
E-signatures
Quotes and documents go out for signature from the client record, with a signing order, a one-time passcode and an audit certificate.
See how it works: e-signatures in BaseCloudInstead of Podium
Texting and reviews
Two-way texting, WhatsApp and a shared inbox sit on the client record, and a workflow texts your Google review link when a job is done.
See how it works: texting and reviews in BaseCloudInstead of RingCentral or Quo (OpenPhone)
Business phone
A phone system in the browser and on mobile, with every call recorded, transcribed and saved to the client.
Most phone plans include domestic calling. BaseCloud bills calls at $0.14 a minute and numbers at $10 a month each, so add your usage estimate to the BaseCloud side to compare like for like.
See how it works: business phone in BaseCloudInstead of Zapier
Automation
Workflows are built into the CRM on every package, and the data they need is already on the client record.
See how it works: automation in BaseCloudInstead of QuickBooks Online or Xero
Invoicing and accounting
Invoices, recurring invoices and online payment run from the client record, with a report on who still owes you.
BaseCloud is not a bookkeeping package. If your accountant works in QuickBooks, Xero or Sage, keep it and let BaseCloud send the invoices across.
See how it works: invoicing and accounting in BaseCloud
One client record
What BaseCloud does for each job
Every BaseCloud package includes every feature, so none of these is an add-on. Where a separate tool still earns its place, we say so.
Instead of HubSpot, Salesforce, Pipedrive, Zoho CRM or GoHighLevel
CRM
Client and contact records, pipelines, custom fields, report dashboards and two-way email sync are the core of every package.
See how it works: crm in BaseCloudField service software
Client records, the calendar, a pricebook, quotes and invoices live in the same CRM as your calls and texts.
BaseCloud does not track trucks or stock. Teams that need GPS dispatch or inventory keep their field service software for that.
See how it works: field service software in BaseCloudInstead of DocuSign
E-signatures
Quotes and documents go out for signature from the client record, with a signing order, a one-time passcode and an audit certificate.
See how it works: e-signatures in BaseCloudTexting and reviews
Two-way texting, WhatsApp and a shared inbox sit on the client record, and a workflow texts your Google review link when a job is done.
See how it works: texting and reviews in BaseCloudBusiness phone
A phone system in the browser and on mobile, with every call recorded, transcribed and saved to the client.
Many phone plans include a bundle of minutes. BaseCloud bills calls at R1.06 a minute, with one number included in every package, so add your usage estimate to the BaseCloud side to compare like for like.
See how it works: business phone in BaseCloudInstead of Zapier
Automation
Workflows are built into the CRM on every package, and the data they need is already on the client record.
See how it works: automation in BaseCloudInstead of Xero
Invoicing and accounting
Invoices, recurring invoices and online payment run from the client record, with a report on who still owes you.
BaseCloud is not a bookkeeping package. If your accountant works in QuickBooks, Xero or Sage, keep it and let BaseCloud send the invoices across.
See how it works: invoicing and accounting in BaseCloud
Prices and sources
What each tool costs in October 2026
Every price is in US dollars a month, on annual billing where the vendor offers it. We picked the plan a growing team would buy, not the dearest one. BaseCloud's figures are its own published package prices, billed yearly.
| Tool and plan | Price | Source |
|---|---|---|
| CRM | ||
| HubSpot Sales Hub Professional | $90 a month per seatPlus a one-time $1,500 onboarding fee. | HubSpot Sales Hub pricingPublished by the vendor |
| Salesforce Pro Suite | $100 a month per user | Salesforce small business pricingPublished by the vendor |
| Pipedrive Premium | $59 a month per seat | Pipedrive pricingPublished by the vendor |
| Zoho CRM Professional | $23 a month per user | Zoho CRM pricingPublished by the vendor |
| GoHighLevel Starter | $81 a month for unlimited usersStarter is $970 a year. Calls, texts and email are billed on usage on top. | HighLevel pricingPublished by the vendor |
| Field service software | ||
| ServiceTitan Starter | $245 a month per technicianThe source reports $245 to $300 for Starter; we use the low end. | OneCrew, ServiceTitan pricing (July 2026)Reported; the vendor does not publish it |
| Housecall Pro Basic to MAX | From $59 a monthBasic covers 1 user, Essentials 5 and MAX 8, with each further user at $35 a month. | Housecall Pro pricingPublished by the vendor |
| E-signatures | ||
| DocuSign Business Pro | $45 a month per user | DocuSign eSignature plans and pricingPublished by the vendor |
| DocuSign Standard | $30 a month per user | DocuSign eSignature plans and pricingPublished by the vendor |
| Texting and reviews | ||
| Podium Core | $399 a month for the team | Pabau, Podium pricing (September 2026)Reported; the vendor does not publish it |
| Business phone | ||
| RingCentral RingEX Core | $20 a month per userRingCentral shows its price through a team-size selector, so we use the figure the source reports. | CloudTalk, RingCentral pricing (September 2026)Reported; the vendor does not publish it |
| Quo (OpenPhone) Starter | $15 a month per user | Quo pricingPublished by the vendor |
| Automation | ||
| Zapier Team | $69 a month for 2,000 tasks | Zapier pricingPublished by the vendor |
| Invoicing and accounting | ||
| QuickBooks Online Plus | $140 a month for up to 5 users | QuickBooks Online pricingPublished by the vendor |
| Xero Growing | $59 a month for the team | Xero US pricing plansPublished by the vendor |
This page is written by BaseCloud, so check the numbers against your own invoices. Message charges, extra locations and most setup fees are left out because vendors quote them case by case; the calculator has a field for any you know.
Estimates only. The prices on this page were taken from the sources listed above in October 2026 and can change at any time. What a vendor charges you may differ with your plan, contract, region, taxes, discounts and usage, so confirm current pricing with each vendor before you decide. The results are estimates to help you compare, not a quote or an offer. BaseCloud's own prices are on the pricing page. BaseCloud is not affiliated with or endorsed by the companies named here, and their names and trademarks belong to their owners.
Prices and sources
What each tool costs in October 2026
Every price is in rand a month without VAT, on annual billing where the vendor offers it. Most of these tools bill in US dollars, converted here at R16.50 to the dollar. We picked the plan a growing team would buy, not the dearest one. BaseCloud's figures are its own published package prices, billed yearly.
| Tool and plan | Price | Source |
|---|---|---|
| CRM | ||
| HubSpot Sales Hub Professional | R1,485 (US$90) a month per seatPlus a one-time R24,750 onboarding fee. | HubSpot Sales Hub pricingPublished by the vendor |
| Salesforce Pro Suite | R1,650 (US$100) a month per user | Salesforce small business pricingPublished by the vendor |
| Pipedrive Premium | R974 (US$59) a month per seat | Pipedrive pricingPublished by the vendor |
| Zoho CRM Professional | R380 (US$23) a month per user | Zoho CRM pricingPublished by the vendor |
| GoHighLevel Starter | R1,337 (US$81) a month for unlimited usersStarter is $970 a year. Calls, texts and email are billed on usage on top. | HighLevel pricingPublished by the vendor |
| E-signatures | ||
| DocuSign Business Pro | R743 (US$45) a month per user | DocuSign eSignature plans and pricingPublished by the vendor |
| DocuSign Standard | R495 (US$30) a month per user | DocuSign eSignature plans and pricingPublished by the vendor |
| Automation | ||
| Zapier Team | R1,139 (US$69) a month for 2,000 tasks | Zapier pricingPublished by the vendor |
| Invoicing and accounting | ||
| Xero Standard | R691 a month for the teamXero lists R795 a month including VAT; it is shown here without VAT, like every other price. | Xero South Africa pricing plansPublished by the vendor |
This page is written by BaseCloud, so check the numbers against your own invoices. Message charges, extra locations and most setup fees are left out because vendors quote them case by case; the calculator has a field for any you know.
Estimates only. The prices on this page were taken from the sources listed above in October 2026 and can change at any time. What a vendor charges you may differ with your plan, contract, region, taxes, discounts and usage, so confirm current pricing with each vendor before you decide. The results are estimates to help you compare, not a quote or an offer. BaseCloud's own prices are on the pricing page. BaseCloud is not affiliated with or endorsed by the companies named here, and their names and trademarks belong to their owners.
Questions
Software stack costs, answered
How much does a small business software stack cost?
It depends on the tools and the team size, since many tools charge per seat. At the prices on this page, with a seat for everyone, ServiceTitan, DocuSign, Podium and Zapier come to $1,918 a month for 5 people and $4,818 a month for 15. BaseCloud is $583 and $1,083 a month for the same teams, billed yearly.
What is an all-in-one CRM?
An all-in-one CRM does the jobs a business usually buys separate tools for, on one client record. Every BaseCloud package includes:
- CRM and pipelines
- Job booking, quotes and a pricebook
- E-signatures
- Texting, WhatsApp and review requests
- A phone system with call recording
- Automation workflows
- Invoices and online payment
Which tools can I compare?
The calculator lists HubSpot, Salesforce, Pipedrive, Zoho CRM, GoHighLevel, ServiceTitan, Housecall Pro, DocuSign, Podium, RingCentral, Quo (OpenPhone), Zapier, QuickBooks Online and Xero. For anything else, choose "Another tool" under the job it does and type what you pay a month.
How much does ServiceTitan cost?
ServiceTitan does not publish its prices. This page uses $245 per technician a month for its Starter plan. The source reports $245 to $300 for Starter; we use the low end. Ten technicians come to $2,450 a month, before any setup fee.
How much does Housecall Pro cost?
On annual billing, Housecall Pro lists Basic at $59 a month for 1 user, Essentials at $149 a month for up to 5 users and MAX at $299 a month for up to 8 users. Each user beyond 8 is $35 a month.
How much does Podium cost?
Podium quotes on a sales call. Its Core plan is reported at $399 a month on an annual contract, which is the figure this page uses. Message charges and extra locations are quoted separately.
When is a stack of tools cheaper than BaseCloud?
When it is a few low-cost tools. GoHighLevel Starter with Xero Growing is $140 a month for any team size, against $1,083 for BaseCloud at 15 people. The gap usually closes once you pay per seat for several tools, so try your own stack in the calculator.
What does BaseCloud cost?
BaseCloud charges per package. Foundation is $583 a month for up to 5 users, Growth is $1,083 for up to 15, and Dominate is $2,499 with no cap on users, all billed yearly. Extra users on Foundation or Growth are $200 each a month. Onboarding is $1,500 once, waived on a two-year commitment. See the full pricing.
What is not included in the BaseCloud price?
Usage. Calls bill at $0.14 a minute and texts at $0.02 a segment, and phone numbers, AI and file storage are billed on what you use. The calculator leaves usage out on both sides unless you type your own estimate into the BaseCloud column.
Does BaseCloud replace my accounting package?
Not for bookkeeping. BaseCloud sends quotes and invoices, runs recurring billing and takes online payment, and it shows who still owes you. It does not keep a ledger, reconcile your bank or run payroll. Most teams keep QuickBooks or Xero and let BaseCloud pass invoices across, which is why accounting starts unpicked when the calculator opens.
Does BaseCloud replace field service software?
It covers the office side: client records, the calendar, a pricebook, quotes, invoices, calls and texts. It does not track trucks or stock. If you need GPS dispatch or inventory, leave your field service software out of the calculator and compare the rest.
Questions
Software stack costs, answered
How much does a small business software stack cost?
It depends on the tools and the team size, since many tools charge per seat. At the prices on this page, with a seat for everyone, HubSpot, DocuSign and Zapier come to R12,279 a month for 5 people and R34,559 a month for 15. BaseCloud is R4,166 and R8,333 a month for the same teams, billed yearly.
What is an all-in-one CRM?
An all-in-one CRM does the jobs a business usually buys separate tools for, on one client record. Every BaseCloud package includes:
- CRM and pipelines
- Job booking, quotes and a pricebook
- E-signatures
- Texting, WhatsApp and review requests
- A phone system with call recording
- Automation workflows
- Invoices and online payment
Which tools can I compare?
The calculator lists HubSpot, Salesforce, Pipedrive, Zoho CRM, GoHighLevel, DocuSign, Zapier and Xero. For anything else, choose "Another tool" under the job it does and type what you pay a month.
When is a stack of tools cheaper than BaseCloud?
When it is a few low-cost tools. GoHighLevel Starter with Xero Standard is R2,028 a month for any team size, against R8,333 for BaseCloud at 15 people. The gap usually closes once you pay per seat for several tools, so try your own stack in the calculator.
What does BaseCloud cost?
BaseCloud charges per package. Foundation is R4,166 a month for up to 5 users, Growth is R8,333 for up to 15, and Dominate is R20,833 with no cap on users, all billed yearly. Extra users on Foundation or Growth are R1,500 each a month. Onboarding is R7,500 once, waived on a two-year commitment. See the full pricing.
What is not included in the BaseCloud price?
Usage. Calls bill at R1.06 a minute and texts at R0.35 an SMS, and extra phone numbers, AI and file storage are billed on what you use. The calculator leaves usage out on both sides unless you type your own estimate into the BaseCloud column.
Does BaseCloud replace my accounting package?
Not for bookkeeping. BaseCloud sends quotes and invoices, runs recurring billing and takes online payment, and it shows who still owes you. It does not keep a ledger, reconcile your bank or run payroll. Most teams keep Xero or Sage and let BaseCloud pass invoices across, which is why accounting starts unpicked when the calculator opens.
Does BaseCloud replace field service software?
It covers the office side: client records, the calendar, a pricebook, quotes, invoices, calls and texts. It does not track trucks or stock. If you need GPS dispatch or inventory, leave your field service software out of the calculator and compare the rest.
Sign, text, book and bill from one client record.
Start a seven-day trial with no card needed, or talk through your current tools with our team.